GBM - Classic - Administrative Assistant

Company: Spectraforce Technologies
Location: New York
Posted on: January 25, 2025

Job Description:

Job Title: GBM - Classic - Administrative Assistant
Location: New York, NY
Duration: 6 Months

Duties:
Responsibilities:

• 
  
• Provides administrative support in a complex team environment to a senior group or executive.
  
• Coordinates complex, senior-level internal/ external meetings and conference calls.
  
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
  
• Supports internal and external managers or clients.
  
• Organizes and ships literature to clients.
  
• Responds and follows up on client requests.
  
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
  
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
  
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
  
• Maintains understanding of firm policies and handles certain issues independently.
  
• Manages monthly invoices and arranges for payment.
  
• On-boards new hires, processes new employees, transfers, termination, etc.
  
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
  
• Orders supplies and keeps inventory well-stocked.
  
  Skills:
  
  
  • 
    
  • Requires excellent interpersonal and communication skills.
    
  • High attention to detail.
    
  • Ability to maintain high standards despite pressing deadlines.
    
  • Ability to solve problems quickly and efficiently.
    
  • Strong knowledge of general business, corporate and government cultures.
    
  • Ability to handle highly sensitive, confidential and non-routine information.
    
  • Self-starter with excellent anticipation skills; problem solving; follow up.
    
  • Demonstrated dependability and sense of urgency about getting results.
    
  • Demonstrates high degree of integrity and confidentiality.
    
  • Strong organizational skills.
    
  • Comfortable working with people at all organizational levels.
    
  • Comfortable working in a sometimes hectic, high pressure environment.
    
  • Ability to display a consistent, professional degree of communication
    
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
    
  • Must be able to prioritize a variety of time-sensitive tasks.
    
  • Must have excellent judgment; independent thinker and resourceful.
    
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
    
  • Team player with a positive attitude.
    
  • Highest degree of integrity, professionalism, diplomacy and discretion required.
    
    Education:
    
    
    • 
      
    • Bachelor's Degree Preferred
      

Keywords: Spectraforce Technologies, East Orange , GBM - Classic - Administrative Assistant, Administration, Clerical , New York, New Jersey