Senior Administrative Assistant

Company: PeopleShare Inc
Location: Philadelphia
Posted on: January 19, 2025

Job Description:

PeopleShare is currently hiring for a Senior Administrative Assistant, supporting the Operation Director for a Law Firm Client in Philadelphia, PA!

Apply Below!

Position Overview:

The Senior Administrative Assistant provides high-level administrative support to the Operation Director, including scheduling meetings, managing calendars, and preparing correspondence. Manage and optimize administrative processes, including client intake, case file management, and legal document preparation. Work closely with all departments to identify areas of improvement and streamlining of processes. They ensure seamless coordination of new company rollouts and training.

Senior Administrative Assistant Job Details:

• Schedule: Monday-Friday: 7:00AM-4:00PM, may be required occasional overtime.
• Pay Rate: $24-$28.85 per hour
• Type: Contract to Hire Role! Senior Administrative Assistant Selling Points:
  • Competitive pay
  • Ideal location
  • Excellent work culture Senior Administrative Assistant Job Description:
    • Act as the primary liaison between attorneys, staff, and external stakeholders, ensuring clear communication and timely follow-up.
    • Organize and facilitate team meetings, including preparing agendas, recording minutes, and tracking action items.
    • Lead or support special projects related to operational improvements, compliance, or client service initiatives.
    • Assist with client billing, expense tracking, and budget reconciliation for operations.
    • Conduct training and onboarding for new team members.
    • Maintain and troubleshoot legal software, case management systems, and operational tools. Senior Administrative Assistant Job Requirements:
      • High School Diploma required (Bachelor ideal)
      • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) essential.
      • Minimum of 4-5 years of related experience in similar high-level role
      • Excellent communication skills
      • Ability to learn quickly new processes and set routines
      • Ability to multitask and pivot quickly
        
        PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
        
        PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
        
        Requirements: Job Type: Temp to Hire Post Date: 01/17/2025

Keywords: PeopleShare Inc, East Orange , Senior Administrative Assistant, Administration, Clerical , Philadelphia, New Jersey