Executive Assistant to Partner at Well-known Venture Firm

Company: Bloom Talent
Location: New York
Posted on: February 1, 2025

Job Description:

Top-tier venture firm known for its portfolio of high-profile companies is looking for a strategic Executive Assistant to support one of their Partners leading healthcare initiatives. This is a great opportunity to join a collaborative, hard-working team along with 10 other EAs. Provide admin support to the Partner to maximize his time as well as manage process improvement, event planning and networking, and inbound communications. This firm has offices in both NYC and San Francisco, with preference for this role being in SF. They are primarily in-office Monday through Thursday, with Friday's work from home. If based in NY, must be willing to travel as needed a few times per year. 130-150K DOE + carry, amazing health benefits, bonus, 401k with matching, flexible PTO, lunch stipend, annual team trips, and gym in the office!Responsibilities:

• Serve as a strategic partner to the Executive.
• Expertly manage a busy calendar, proactively shifting meetings and blocking time to maximize productivity.
• Coordinate and arrange meetings with key internal and external stakeholders. Discern the importance of various meetings, and effectively allocate time to align with the Partner's goals.
• Manage inbound communications, flagging high-priority messages.
• Manage a heavy travel scheduling through arrangements and prepare detailed itineraries. Expertly plan trip logistics and provide solutions to ensure all necessary commitments can be executed during travel.
• Create efficient processes and systems to structure projects and tasks.
• Manage and optimize CRM to track, maintain, and organize data.
• Plan and organize events in partnership with the team.
• Manage expenses related to travel, events, or other activities.Qualifications:
• 4+ years of experience as an Executive Assistant supporting senior leaders in a fast-paced environment.
• Exceptional communication skills both verbal and written.
• Proven ability to interact effectively with stakeholders at all organizational levels.
• Process-oriented mindset with a track record of creating efficient workflows and systems.
• Strong organization skills and detail-oriented.
• Self-motivated with a strong work ethic. You are reliable, flexible, and accountable.
• Demonstrate discretion, resourcefulness, and an ability to build relationships at all levels.
• Strong judgment and problem-solving skills to manage diverse workstreams and projects.
• Someone who deeply cares about their work and holds themselves to a high standard.
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Keywords: Bloom Talent, East Orange , Executive Assistant to Partner at Well-known Venture Firm, Accounting, Auditing , New York, New Jersey