Payroll / HR Specialist

Company: Orange Bank & Trust Company
Location: New York
Posted on: February 1, 2025

Job Description:

General Summary - Administer and generate bi-weekly payroll, process electronic time records, reconcile payroll with ledgers and operating budgets and produce applicable reports. Ensure accurate and timely filing of payroll taxes and required reporting. Maintain supporting documentation, tax payments, audit trails and permanent employee records. Prepares all reports required by DOL and Workers Comp Audits. Assist with compensation, benefits, HR sponsored functions/events and ensure compliance with all applicable state and federal laws and regulations. Work with Bank, State and Federal auditors.ESSENTIAL DUTIES AND JOB RESPONSIBILITIES -

• Administer and generate an accurate and timely full-cycle, in-house, bi-weekly payroll process for all company codes, as required. Process complex and advanced payroll calculations such as commissions, bonuses, incentives, length of service awards, reimbursements and garnishments.
• Implement payroll, tax, wage, hour and benefit time changes.
• Review all timecards and make adjustments as necessary.
• Create holiday schedule annually and send out holiday closing memos to all of our locations.
• Review and submit all payroll and payroll related invoices.
• Run payroll reports and Payroll Analytics as required.
• Handle all payroll audit requests and run all required necessary reports for the auditors.
• Update accumulators at the beginning of each year.
• Manage all time-off exceptions.
• Train new employees and managers in all aspects of payroll / HR system as needed.
• Reconcile payroll and operating budgets. Process quarterly and annual payroll tax deposits with federal and state tax agencies.
• Prepare payroll as scheduled for Companies and prepare GL Infolink file and submit to accounting.
• Reconcile federal and state taxes as required.
• Manage all payroll issues and employee pay concerns.
• Maintain automated time and attendance program, payroll processing system, and reports. Process employee bi-weekly payroll; complete employee file maintenance as necessary.
• Responsible for 401K contributions and ensuring accurate 360 reporting and submitting the funds to the vendor within the 3-day required timeline.
• Manage the payroll end of our annual United Way campaign. (set up deductions, audit the elections, and ensure payments are sent timely to United Way).
• Handle the Casual Day payments to each organization, as needed.
• Be familiar with all Human Resources policies and procedures to be able to answer questions as they arrive from the staff.
• Handle employment verification and subpoenas and any other payroll information related requests.
• Maintain necessary updates to employee files and provide employee related reports as needed.
• Update, complete and submit all Department of Labor required payroll reports, Workers Compensation report, and process 3rd party sick pays in the payroll.
• Part Time Hours report, and various other reports as needed.
• Assist with all areas of Human Resources as needed (benefits, compensation, data entry, etc).
• Prepare annual employee Benefit Statements.
• Cross train department staff when necessary.
• Participate in all required and recommended trainings.
• Perform all of projects as assigned by management.EDUCATION, CERTIFICATION, EXPERIENCE:
  • High school diploma. Associate Degree, from an accredited institution, in finance, accounting or related field preferred.
  • Minimum five (5) years of experience in administering ADP Workforce Now payroll required.
  • Minimum (5) years of experience demonstrating a strong knowledge of payroll laws, taxes, accounting practices, wage and hour laws, employee benefits, etc.
  • Experience in processing commissions, incentives, reimbursements and garnishments required.
  • Experience in reconciliation of payroll with General Ledgers and operating budgets; producing reports required.
  • Accounting experience preferred; certified payroll professional a plus.
  • The ability to work independently, have good decision making and judgment skills required.KNOWLEDGE, SKILLS, ABILITIES :
    • Ability to multi-task in a fast-paced environment.
    • Ability to work independently and as part of the Human Resources team.
    • Advanced analytical and decision-making skills.
    • Must be detail-oriented and accurate when working with figures, entering data, etc.
    • Intermediate organization and prioritization skills.
    • Must have intermediate verbal and written communication skills.
    • Ability to analyze issues and recommend actions, ability to multitask and deal with frequent interruptions required.
    • Must be able to maintain confidentiality.
    • Intermediate Microsoft Word and Excel skills.WORK ENVIRONMENT :
      • Flexibility to work additional hours including nights, weekends and holidays, as required.
      • Typically the noise level in the work environment is low to moderate.
      • Will have high volume of interactions in person and over the telephone.
      • Fast-paced environment.
      • May experience occasional job stress in response to job demands.
      • There are no significant hazardous conditions.PHYSICAL DEMANDS :
        • Frequently required to sit for prolonged periods of time.
        • Frequently required to talk and hear.
        • Normal range of vision and hearing abilities required.
        • Mobility required to greet and assist employees and visitors.
        • Frequently required to skillfully operate a computer, telephone and other standard office equipment.
        • Occasionally travel outside of work location to attend meetings and training programs.
        • Occasionally lift and/or move up to 20 pounds.Special Note:External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above. Orange Bank & Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military
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Keywords: Orange Bank & Trust Company, East Orange , Payroll / HR Specialist, Accounting, Auditing , New York, New Jersey